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Village Clerk
Pat Schad
pfschad(at)comcast(dot)net
MISSION STATEMENT
Promote open and responsive government through proper recording of village business and the preservation of village documents. Conduct fair and impartial nonpartisan municipal elections.
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RESPONSIBILITIES
The clerk provides information on formal actions of the village board. The clerk writes and maintains the minutes of regular and special village board meetings, public hearings and executive sessions of the village board. The clerk maintains ordinances and resolutions passed and approved by the village board and annually update’s the village code of ordinances with American Legal Publishers. The clerk writes the annual ordinance setting the village board meetings schedule.
The clerk is the municipal election official; working with municipal candidates, the Sangamon county election commission, and the state board of elections.
Occasionally, the clerk is responsible for doing business with the village municipal attorney, the Sangamon County Recorder of Deeds, and the Sangamon county clerk.
The clerk appoints a deputy clerk. The deputy clerk writes the minutes of the planning commission and the zoning board. The deputy clerk also writes the minutes of regular and special village board meetings during the village clerk’s absence. During the deputy clerk’s absence, the clerk is responsible for the minutes of the planning commission and the zoning board.
The clerk is the Freedom of Information Act (FOIA) Officer and responds to FOIA requests. The Chief of Police and Village Attorney are Deputy FOIA Officers. FOIA requests must be answered within five business days.
The clerk writes the agenda for regular and special village board meetings. The clerk meets with municipal directors before the next scheduled board meeting to determine agenda items. The agenda for all board meetings must be posted at least 48 hours in advance of the scheduled meeting.
The clerk emails the minutes of the previous board meeting and the agenda for the next scheduled board meeting to applicable village officials for review.
HOW TO APPEAR BEFORE THE VILLAGE BOARD
At all open sessions of regular or special board meetings, public hearings and committee meetings all citizens, including non-residents, are allowed to speak without pre-approval and without being on the agenda. Speak in the microphone by the village clerk and give your name and address for the minutes.
Citizens are encouraged and allowed to speak about any subject, but they are expected to use a reasonable amount of time and be professional. Disrupting an orderly board meeting will not be allowed.
During regular board meetings, “Hearing of Citizens” is the agenda’s first item after roll call.
During special board and committee meetings, there is no particular order. Citizens will be invited to speak by the presiding official.
During Public Hearings, citizens will be invited to speak after a preface by the presiding official.
BIOGRAPHY
Pat was raised in Havana and graduated from Havana high school in 1970. He attended Spoon River Collage in 70/71, majoring in pre-veterinarian medicine.
Pat enlisted in the Army in 72 and was released from active duty in 74. He was on standby reserve, working in Havana, until receiving his honorable discharge in 78 and then moved to Springfield.